Internship and Thesis in the Project Management Office (m/f/n)

Topic : Feasibility Study and Requirements Specification for Selecting a Project and Portfolio Management Tool

The objective is to conduct a feasibility study for the introduction of a suitable PPM tool. A complete requirements specification will be prepared on the basis of a systematic requirements analysis. Building on this work, the student will develop a transparent approach for screening the market and evaluating potential solutions and, if the available timeframe permits, apply parts of the approach in practice.

Your tasks

Academic and Methodological Foundations

• Review suitable methods for requirements engineering, feasibility analysis and software selection
• Select and justify an approach for interviews, workshops, prioritisation and evaluation
• Define quality criteria for complete, unambiguous, testable and traceable requirements

Analysis of the Current Situation

• Examine the current PMO, project and portfolio management processes and the systems and data sources in use
• Identify weaknesses, manual handovers, duplicated work and information needs
• Define the scope of the study and the relevant user groups

Stakeholder and Requirements Analysis

• Identify and involve the relevant departments and roles in a structured manner
• Conduct and evaluate interviews and workshops
• Gather functional, non-functional, technical and organisational requirements
• Prioritise, consolidate and validate the requirements with the responsible stakeholders

Preparation of the Requirements Specification

• Transfer the results into a version-controlled requirements catalogue with unique references
• Describe the target state, scope, processes, data, interfaces, roles, operating model and constraints
• Define measurable evaluation criteria and suitable acceptance criteria
• Prepare a formally structured and print-ready requirements specification as a Word and PDF document and, if required, as a printed version

Market Analysis and Selection Concept

• Research suitable tool categories and suppliers without anticipating the later procurement decision
• Develop a weighted evaluation model based on the prioritised requirements
• Design a transparent selection process, including roles, decision stages, supplier demonstrations and a potential proof of concept
• Prepare a longlist or shortlist and, if organisationally possible, support the practical evaluation

Assessment and Recommendation

• Assess organisational, technical and economic feasibility
• Present risks, dependencies, implementation effort and outstanding decisions
• Derive a reasoned recommendation for the next steps