Permanent contract | Belval |

Are you passionate about research? So are we! Come and join us

The Luxembourg Institute of Science and Technology (LIST) is a leading Research and Technology Organisation (RTO) that drives innovation for the economy and society in Luxembourg and beyond. With cutting-edge expertise in Natural, Built, Industrial environments, Space, AI, Security and defence technologies. LIST bridges scientific excellence and applied research to design solutions that address real-world challenges and create positive impact.

Do you want to know more about LIST? Check our website: https://www.list.lu/

How will you contribute?

The Assistant to the Deputy CEO is a critical support role that requires a high level of confidentiality, accuracy, and organizational skills. The successful candidate will provide administrative support to the Deputy CEO, manage their expenses and budget, and assist with event coordination, including catering orders.

GENERAL ROLES AND RESPONSIBILITIES

· Provide high-level administrative support to the Deputy CEO, including:

o Managing their schedule, travel arrangements, and correspondence.

o Preparing and editing documents, reports, and presentations.

o Maintaining confidentiality and handling sensitive information with discretion.

· Manage the Deputy CEO's expenses and general budget of the Deputy CEO support office, including:

o Tracking and reconciling expenses.

o Preparing budget reports and forecasts.

o Ensuring compliance with organizational financial policies.

· Support event coordination, including:

o Assisting with catering orders for events.

o Coordinating logistics and arrangements for meetings and events.

o Providing basic support for larger Business Development events.

· Perform other administrative tasks as required, including:

o Maintaining accurate and up-to-date records.

o Providing support to other team members as needed.

REQUIRED QUALIFICATIONS

· Advanced technical or vocational qualification in administration or a related field.

· 5-6 years of relevant work experience in an administrative or executive support role.

· Excellent organizational, communication, and interpersonal skills.

· Ability to maintain confidentiality and handle sensitive information with discretion.

· Strong attention to detail and accuracy.

· Proficiency in Microsoft Office suite and other relevant software applications.

· Ability to work independently and prioritize tasks effectively.

PREFERRED QUALIFICATIONS

· Experience working in a similar role, supporting a senior executive or CEO.

· Knowledge of budgeting and financial management principles.

· Experience with event planning and coordination.

Language skills

• Fluency in English (and French), both oral and written. Other relevant languages are an asset.

Your LIST benefits

· An organization with a passion for impact and strong RDI partnerships in Luxembourg and Europe that works on responsible and independent research projects

· Sustainable by design, empowering our belief that we play an essential role in paving the way to a green society

· Innovative infrastructures and exceptional labs occupying more than 5,000 square metres, including innovations in all that we do

· An environment encouraging curiosity, innovation and entrepreneurship in all areas

· Personalized learning programme to foster our staff’s soft and technical skills

· Multicultural and international work environment with more than 60 nationalities represented in our workforce

· Diverse and inclusive work environment empowering our people to fulfil their personal and professional ambitions

· Gender-friendly environment with multiple actions to attract, develop and retain women in science

· 32 days’ paid annual leave, 11 public holidays, 13-month salary, statutory health insurance

· Flexible working hours, home working policy (not remote) and access to Digital lunch vouchers

Apply online

Your application must include:

· A motivation letter oriented towards the position and detailing your experience

· A CV with contact details

· Contact details of 2 references

Please apply ONLINE formally through the HR system. Applications by email will not be considered.

Application procedure and conditions

We kindly request applicants to provide their nationality for statistical purposes only, as part of our commitment to promoting diversity and ensuring equal opportunities in our workforce. This information will be kept confidential and will not be used for any discriminatory purposes.

LIST is dedicated to maintaining an inclusive work environment and is an equal opportunity employer. We are committed to attracting, hiring, and retaining a diverse workforce. All applicants will be considered for employment without discrimination based on national origin, race, ethnicity, gender, sexual orientation, gender identity, marital status, religion, age, or disability.

Applications will be continuously reviewed until the position is filled. An assessment committee will thoroughly evaluate applications, adhering to guidelines designed to ensure equal opportunities. The primary criteria for selection will be the alignment of the applicant's existing skills and expertise with the requirements mentioned above.

As part of our recruitment process, the selected candidate might be subject to a background check in accordance with applicable laws and institutional policies. Further checks and restrictions might apply to candidates in compliance with export controls requirements

For the purposes of the position and in accordance with applicable legislation, the successful candidate may be requested to provide a recent criminal record certificate.

This position offers a gross monthly salary between €4413 and €6160, paid over 13 months (€57369–€80080 annually) based on full‑time employment. The final salary offer within this range will be determined based on the candidate’s overall profile, qualifications and professional experience .

For part‑time employment, the salary is adjusted pro rata.

DC-27009-ASSISTANT TO THE DEPUTY CEO

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