Intern - Transfer Agency

Arendt Investor Services (AIS) is the investor services’ arm of Arendt. We help clients to efficiently run the operational side of their business, bringing peace of mind to investors. Equipped with the latest technology, our 300 experts provide clients with an integrated suite of fund and corporate services, delivered to the highest market standards.

Our services complement Arendt’s legal expertise and regulatory & consulting services. We are a Professional of the Financial Sector (PFS) supervised by the CSSF and ISO 22301 certified.

The experts at AIS and AManco provide clients with: Corporate Services, Fund Administration Services, Governance Services, Operational AML & Compliance Services, Tax Compliance Services, Depositary Services, as well as Third Party AIFM Services (provided by AManco S.A.).

Given the ongoing development of AIS, we are currently recruiting:

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Intern - Transfer Agency

Your role:

As a Transfer Agency Intern, you will support the Fund Administration & Transfer Agency (FA/TA) team in delivering high‑quality investor servicing to alternative investment funds (private equity, real estate, debt, infrastructure). You will gain hands‑on exposure to the full lifecycle of Transfer Agency operations - including onboarding, capital activities, investor register maintenance, documentation, and compliance support - within a highly controlled and regulated environment.

This internship is ideal for individuals interested in fund administration, transfer agency operations, AML/KYC, and Luxembourg’s alternative investment fund industry.

Your Responsibilities

1. Investor Onboarding & Static Data Maintenance

• Assist TA Officers with the set-up of new investors in internal systems;

• Support the collection, verification, and classification of AML/KYC documentation;

• Help update investor static data (addresses, contacts, documentation) following the maker/checker process;

• Ensure documentation is archived accurately in the system and indexed correctly.

2. Capital Activity Support (Subscriptions, Capital Calls, Distributions)

• Assist in preparing investor-specific workings for commitment‑based or NAV‑based capital calls;

• Help verify payment receipts against subscription documents and bank statements;

• Support reconciliation of capital contributions and distribution payments;

• Assist in generating contract notes and preparing them for review and investor dispatch.

3. Investor Register & Transaction Processing

• Support the maintenance of the shareholder/unitholder register in the system;

• Assist in booking investor transactions (commitments, subscriptions, redemptions, transfers, conversions);

• Help prepare and validate data used for contract notes and other investor communications.

4. Documentation & Recordkeeping

• Upload, classify, and archive documents (subscription forms, SWIFT confirmations, checklists, investor correspondence) in accordance with:

  • CSSF requirements,

  • Internal retention policies, and

  • Role-based access protocols.

• Assist in maintaining accurate and complete investor files for audit readiness.

5. Compliance & Control Framework Support

• Support AML/KYC teams by gathering required documents and updating system records;

• Assist with control checklists (subscriptions, transfers, redemptions, capital calls);

• Learn and adhere to four-eyes (maker/checker) principles and escalation procedures;

• Help ensure all tasks comply with Circular CSSF 22/811 and internal TA procedures.

6. Audit & Reporting Assistance

• Support the preparation of data for audit confirmations;

• Assist in providing auditors with requested transfer agency information under supervision;

• Help ensure all documentation is accurate, complete, and systematically stored.

7. Systems & Tools Exposure

During the internship, the candidate will develop practical skills using:

• Fund accounting & TA system;

• Workflow, checklist & internal control system;

• Document management system;

• Microsoft Office Suite (Excel, Outlook, Word).

Your profile:

• Strong analytical and organizational abilities;

• Good command of MS Excel and Outlook;

• Interest in investment funds, private equity, or fund administration;

• Basic understanding of AML/KYC or willingness to learn;

• High attention to detail and accuracy;

• Ability to follow procedures and structured workflows;

• Strong communication skills (written and verbal);

• Professionalism, integrity, and discretion when handling confidential data;

• Ability to work collaboratively in an international environment.

#AIS

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Within Arendt, we uphold high standards. Our professionals work with clients on engaging projects, empowered from the start. With a strong local presence in Luxembourg and international reach, we support and train our team members to thrive in a culture of excellence. Specialised teams ensure the right skills are available, allowing for a focus on added value. Our leaders are approachable, providing support and mentoring.

We offer a vibrant social life with numerous events, embracing sports and art, our culture encourages openness and discovery beyond the professional realm. With over 50 nationalities represented, Arendt is committed to the well-being of its staff, serving the best interests of its clients, protecting the environment, and supporting education.

Arendt promotes equal opportunities and value each employee for what they bring to the community. For more information, please refer to our diversity and inclusion policy on our website.

Interested?

If you are interested in this job opportunity, we are looking forward to receiving your application.
All applications will be treated confidentially.

Please be aware that the selected candidate will be required to provide a criminal record (or certificate of good conduct).

#AIS