Administrative Assistant - Tax department (m/f)

BDO Luxembourg is looking for an Administrative Assistant for our Tax department (m/f)!

Who are we?

BDO is present in over 169 countries and we offer an extensive range of services in the areas of Audit, Tax, Advisory, Accounting, Business Services and Outsourcing.

At BDO Luxembourg, our mission is to provide our clients with our expertise of our global network tailored to the unique needs of the Luxembourgish market, delivering personalized service and building valued relationships.

With over 700 employees representing more than 42 nationalities, we embrace diversity and encourage skill development and ownership among our team members.

Our core values, honesty, integrity, quality, respect, and responsibility define our culture. Hence, our People can expect to grow in a stimulating work environment that nurtures professional development and fosters inclusivity.

What will you do?

Being part of the team, you will work for four tax Partners and:

• Manage calendars, including scheduling high-level internal and external meetings, conference calls and events;

• Prepare and handle confidential documentation, reports, presentations and correspondence with accuracy and professionalism;

• Coordinate business travel arrangements and logistics, including scheduling appointments, coordinating meetings and travel bookings, accommodation and expenses;

• Assist with the preparation and follow-up of executive committee meetings, including taking minutes and action item tracking;

• Support the billing and invoicing;

• Support to organize client events and tax seminars;

• Help in onboarding clients and support the KYC team;

• Ensure efficient document and information flow while always maintaining discretion and confidentiality;

• Monitor deadlines, prioritize tasks and provide proactive reminders to facilitate decision-making and leadership availability;

• Conduct research and gather data to support leadership in strategic planning and business reviews.

This offer is for you if:

You have

• Proven experience in a high-level administrative support role, ideally within a dynamic and professional services environment

• Excellent command of written and spoken English and French, German and Luxembourgish are considered as assets

• Strong organizational and time-management skills with exceptional attention to detail

• Ability to handle sensitive information with confidentiality and discretion

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

• Strong interpersonal skills, with the ability to interact effectively at all levels of the organization

• Initiative, adaptability and a proactive attitude

What is waiting for you:

• Competitive remuneration package including

- a 13th month (representing a mobility budget offering a car leasing opportunity),

- a discretionary performance bonus

• Pension plan

• Lunch vouchers

• Extra days of annual leave

• Flexible working hours and homeworking options

• Parking spaces available for a fee within our building and possibility to charge electric vehicles

• On-site staff restaurant with preferential prices

• Free access to our fitness room

• Sports sessions for small additional charge

• Career development opportunities through a wide range of trainings (e.g. technical and soft skills, language courses)

Our office is ideally located in the modern and rapidly expanding Cloche d’Or area. This dynamic area offers easy access to stores, public transport and park-and-ride facilities.

Are you willing to grow your career in a multicultural, pleasant and dynamic environment? Then, take your chance!

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In accordance with the provisions of the Luxembourg law of 23 July 2016 amending the law of 29 March 2013, candidates may be required to provide an extract from their criminal record. This document, issued by the authorities, must not be older than three months. Such a document will be requested with the aim of carrying out a character check on candidates, bearing in mind the area of activity of our establishment and, more particularly, the tasks described in the job description.