Senior Transfer Agent – Private Assets Fund Administration

Are you a motivated self-starter looking to expand your career in finance? Do you have good attention to detail and willingness to service clients and enhance their experience?

Are you looking for an opportunity to join an international and collaborative team within a renowned organization and apply your established knowledge in a new environment?

Join us as a Senior Transfer Agent in an exciting, well-driven team, working in an international environment. In this multi-tasking role, you will be part of the PAFA Investor Services team, working on their daily activities and participate in a number of projects looking to improve performance across the department.

It is a client facing role and you will be expected to maintain a proactive relationship with our clients – attending to their business needs, adhering to our solutions and established processes, and providing the required support throughout the lifecycle of the fund.

We’re looking for a Senior Transfer Agent that will be:

• handling and reviewing subscriptions, redemptions, capital calls, distributions, transfers and other transaction requests in line with the fund’s offering documents

• duly processing and maintaining the investors’ static data • setting up and keeping up-to-date the investor registers of the funds

• preparing and releasing investor communication/reporting in line with the fund’s documentation and the fund manager’s instructions (e.g., investor statements, investor notices, holding confirmations etc.)

• preparing, monitoring and reconciling cash payments to and from investors (capital calls/distributions)

• keeping control of the timing of deliverables according to the fund’s operating memorandums

• proactively handling various client, investor and internal queries in a timely and professional manner

• liaising closely with our AML/KYC investor services to ensure that investors meet AML and eligibility requirements

• provide training and additional support to junior staff

Your team:

We are a small, dedicated team of highly motivated professionals from varying range of backgrounds. Collaboration and commitment are key to our success as we operate in a fast-paced, deadline driven environment and we work closely with various teams and departments both from our clients’ side and within our organization. Willingness to perform and develop with a can-do attitude are crucial attributes to fit in and become an integral part of our group.

The department values Diversity and Inclusion (D&I) and is committed to realizing the firm’s D&I ambition, which is an integral part of our global cultural values.

You’ll be working in the Private Assets Fund Administration – Investor Services team in Luxembourg.

This is a role for the legal entity UBS Fund Administration Services Luxembourg S.A.

Your expertise:

We are looking for an applicant who can demonstrate:

• a university degree in Finance, Economics, or Business

• 2+ years in the financial services industry, preferably within Investor Services

• natural sense of responsibility, organization, rigor and precision

• very good time management skills with an ability to work under pressure

• team player with ability to collaborate with others

• self-drive, proactive mindset, and eagerness to learn

• excellent knowledge of computer-based tools (Word, Excel, PowerPoint) and Outlook

• fluency in English, German is a plus

• Investran (FIS Private Capital Suite) knowledge is preferred

Join us:

At UBS, we embrace flexible ways of working when the role permits. We offer different working arrangements like part-time, job-sharing and hybrid (office and home) working. Our purpose-led culture and global infrastructure help us connect, collaborate, and work together in agile ways to meet all our business needs.

From gaining new experiences in different roles to acquiring fresh knowledge and skills, we know that great work is never done alone. We know that it's our people, with their unique backgrounds, skills, experience levels and interests, who drive our ongoing success. Together we’re more than ourselves. Ready to be part of #teamUBS and make an impact?