Legal Administrative Assistant

Build strong working relationships within the team and across the firm. Encourage collaboration with partners, fee earners, and business leaders. Share feedback quickly to help maintain excellent service. Exchange knowledge and best practices to ensure consistent support. Act as a mentor to junior...

Description

Build strong working relationships within the team and across the firm.

Encourage collaboration with partners, fee earners, and business leaders.

Share feedback quickly to help maintain excellent service.

Exchange knowledge and best practices to ensure consistent support.

Act as a mentor to junior team members and actively contribute to team meetings.

Assist with client and matter opening and closing processes.

Gather mandatory information for client onboarding.

Work with the billing team to keep client data accurate and up to date.

Monitor the team inbox and handle requests based on priority.

Set clear expectations for deadlines and deliverables.

Choose the most efficient approach for each task.

Proactively support partners and fee earners, anticipating needs.

Use relevant systems correctly for matter management.

Handle invoices, expenses, and disbursements.

Record time for partners and fee earners when required.

Manage correspondence, documents, and emails effectively.

Coordinate internal and client meetings, including booking rooms and equipment.

Prepare agendas and collate papers in advance.

Draft, edit, and format documents following firm guidelines.

Arrange travel and accommodation as needed.

Support marketing and business development activities, including pitches and events.

Understand client financial reporting and provide support when needed.

Collaborate with billing and finance teams as required.

Follow the firm’s flexible working policy while ensuring availability during core hours.

Assist with ad-hoc projects and any other necessary tasks.

Your profile

Prior experience in an administrative role within a professional services environment.

Confident using technology platforms and systems, including the MS Office suite.

Excellent organisational and prioritisation abilities.

Strong communication and stakeholder management skills.

Proven problem-solving capabilities.

Effective written and verbal communication.

Flexible and adaptable to changing business needs.

Able to work well under pressure.

Fluent in English.