Corporate Assistant

Corporate Assistant

ICN is a Luxembourg-based investment fund specializing in Real Estate currently operating in the Grand Duchy of Luxembourg, Belgium, and The Netherlands. The company’s tagline, ’exceptional projects at outstanding locations’, reflects ICN’s unique capacity for detecting hidden gems for both end-users and investors. Our investment products allow investors to indirectly invest in high-quality real estate and benefit from superior returns. With a successful development track record of over 25 years, and a brand-new Real Estate management vehicle, ICN is looking for YOU to support its growth strategy

https://icn.eu/

The Corporate Assistant will be based in Luxembourg to strengthen the Capital Market and Legal department. And will be responsible for ensuring that our business operations comply with all relevant laws and regulations while also mitigating legal risks.

Within this challenging position, that offers an excellent opportunity to grow within a fast-paced and rewarding industry.

You will be in charge of the following responsibilities:

·       Keeping the companies in good standing near the LBR (RCS, RBE), be able to realize the required publications (fulfil the required forms)

·       Preparation of board meetings (supporting documentation) and taking the minutes

·       Collect, check and analyse AML/KYC documentation

·       Maintain database with updated documentation (including sensitive & confidential information)

·       Be able to communicate with external parties (banks, administration etc…) under supervision

·       Support and perform administrative requirements for various committees and facilitate the completion of regular reports

·       Follow up invoices and costs

·       Support to make payments

·       Support to manage bank issues (opening, closing, online access, etc)

·       Maintain multiple calendars & set appointments (ex: annual statutory meetings/board of direction)

·       Help with ad hoc requests

·       Other tasks as assigned

What kind of profile we are looking for:

·       Bachelor’s in law or Secretary Bachelor

·       Approx. 3 years ‘experience in fiduciary, audit, tax firms or equivalent

·       English and French mandatory, all other languages are an asset

·       Experiencing using office management software (Windows suite)

·       Notable organizational and clerical skills and the ability to provide organization and structure that others can follow

·       Strong communication skills and the willingness to make phone calls, emails, and other communications with external contact

·       Detail-oriented and problem-solving skills

·       Excellent time management skills and ability to multi-task

·       Comfortable working independently when needed, while being part of a team

·       Spirit of positiveness, initiative, and autonomy

What we are happy to offer:

·       The opportunity to join a very dynamic & growing group located in Luxembourg, Belgium (Brussels) and The Netherlands (Amsterdam) and most specifically in our Luxembourg offices

·       An easy access office (public transports/parking slot) in the very centre of Luxembourg city

·       A varied and autonomous function with an attractive salary package in line with your skills and experience

·       A stimulating environment with clearly defined values and respect for each other and for work-life integration (flexible office hours, state-of-the art equipment, education)

·       A futureproof company with a clearly defined ESG-vision

Sounds like a match?

Send you CV with a motivation letter to: jobs@icn.eu