Administrative Assistant

Your role

Provide general administrative / secretarial assistance to the team of the National Contact Point Luxembourg in the European Migration Network (EMN Luxembourg): national reporting under SOPEMI (Système d’observation permanente des migrations), and related activities:

• Provide comprehensive administrative support for the relevant activities on a daily basis
• Complete logistical and organisational processes in the context of event management, booking venues and service providers (including catering), travel arrangements and expenses, drafting and sending invitations, managing participant registrations
• Prepare and manage documentation, reports and minutes of meetings and events of the team
• Help drafting financial and technical reports for EMN Luxembourg
• Communication with internal and external stakeholders
• Handle confidential information with professionalism and discretion

Your profile

• Higher vocational certificate or diploma or equivalent professional experience specialized in business administration or similar
• At least 3 years of professional experience in business administration: a focus in finance would be an asset
• Analytical skills and attention to detail, sense of responsibility and ability to prioritize
• Advanced skills in handling financial and administrative reports
• Knowledge of SAP and Power BI (Microsoft) is considered as an asset
• Fluency in French and English is required. German and Luxembourg language skills would be an asset

We offer

• A modern, dynamic university with a personal and inclusive atmosphere. Multilingual and international character. Staff coming from more than 90 countries. Member of The Guild of European Research Intensive Universities
• An exceptional research environment, supported by skilled staff and high-quality equipment. Strong links to professional sectors and the Luxembourg labour market. A unique urban campus with excellent infrastructure
• A partner for society and industry. Cooperation with European institutions, innovative companies, the Financial Centre and a wide range of non-academic partners including ministries, local governments, associations, and NGOs