SD-25171 R&T PROJECT SUPPORT OFFICER

Fixed term contract | Belvaux | 12 Months

Are you passionate about research? So are we! Come and join us

The Luxembourg Institute of Science and Technology (LIST) is a Research and Technology Organization (RTO) active in the fields of materials, environment and IT. By transforming scientific knowledge into technologies, smart data and tools, LIST empowers citizens in their choices, public authorities in their decisions and businesses in their strategies.

Do you want to know more about LIST? Check our website: https://www.list.lu/

How will you contribute?

The Project management support officer supports the PI/Project manager on the planning, coordination, and management of research projects to ensure they are completed on time, within budget, and delivering expected results.

You work closely with research teams, stakeholders, and sponsors to oversee all aspects of project execution, from initial planning to final reporting. You ensure compliance with funding regulations and LIST’s rules and promotes the efficient use of resources.

You will join the Project Support Office, a team of 11 led by Véronique Vaché.

Among other responsibilities, you will support the PI / Project manager for the following tasks:

•               Develop detailed project plans, including objectives, timelines, etc.

•               Monitor the execution of the project plan, ensuring that objectives are achieved on time. Follow-up on progress and adjust project plan when necessary. Maintain comprehensive project documentation, including project charters, plans, status reports, and meeting notes.

•               Act as the primary point of contact for research project’s stakeholders. Regularly report project progress to stakeholders, including project status, budget updates, and risk assessments. Facilitate effective stakeholder engagement and manage concerns that may arise; ask for support if needed.

•               Support the PI/Project manager on the monitoring of expenses to ensure projects remain within budget. Use available information provided by the Finance department for such purpose. Identify opportunities to optimise costs and improve efficiency without compromising project quality.

•               Proactively identify potential risks, issues, and obstacles that may impact project success. Manage risks and issue ensuring timely resolution and mitigation.

•               Contribute to the improvement of project management tools, reports, and project management in general.

•               Learn to influence parties to solve issues and get things done within their area of work.

•               May assist entry-level professionals.

Is Your profile described below? Are you our future colleague? Apply now!

Education

Bachelor’s degree in Business Administration, Information Technology, Engineering, or related field.

Project management certification is highly valued.

Required skills and experience

•               At least 5 years of relevant experience in project management in a research environment.

•               Advanced analytical, evaluative, and objective critical thinking skills and the ability to effectively summarize and present information.

•               Demonstrated experience managing a full project lifecycle, from initiation to closure.

•               Proficiency in project management software (e.g., Microsoft Project, Asana, Smartsheet) and other relevant tools.

•               Ability to work under pressure and meet tight deadlines.

•               Strong attention to detail and commitment to delivering high-quality results.

•               Strong organizational skills with the ability to manage multiple priorities and deadlines.

•               Strong verbal and written communication skills to effectively interact with stakeholders, team members, and senior management.

•               Have demonstrated autonomy and proficiency in the job.

•               Have handled a complete process or mission with autonomy and to achieve expected results on quality and time. 

•               Demonstrated good knowledge of the process under responsibility.

•               Perform analytical reporting: collect inf., analyse inf., write conclusions.

•               Have successfully managed tasks in missions/projects of moderate size and scope.

•               Have a strong internal client orientation.

Language skills

•               Skills to communicate with ease with internal and external parties in the LIST working languages (EN/FR).

Your LIST benefits

·          An organization with a passion for impact and strong RDI partnerships in Luxembourg and Europe that works on responsible and independent research projects

·          Sustainable by design, empowering our belief that we play an essential role in paving the way to a green society

·          Innovative infrastructures and exceptional labs occupying more than 5,000 square metres, including innovations in all that we do

·          An environment encouraging curiosity, innovation and entrepreneurship in all areas

·          Personalized learning programme to foster our staff’s soft and technical skills

·          Multicultural and international work environment with more than 50 nationalities represented in our workforce

·          Diverse and inclusive work environment empowering our people to fulfil their personal and professional ambitions

·          Gender-friendly environment with multiple actions to attract, develop and retain women in science

·          32 days’ paid annual leave, 11 public holidays, 13-month salary, statutory health insurance

·          Flexible working hours, home working policy and access to Digital lunch vouchers

Apply online

Your application must include:

·          A motivation letter oriented towards the position and detailing your experience

·          A CV with contact details

Please apply ONLINE formally through the HR system. Applications by email or Linkedin message will not be considered.

Application procedure and conditions

We kindly request applicants to provide their nationality for statistical purposes only, as part of our commitment to promoting diversity and ensuring equal opportunities in our workforce. This information will be kept confidential and will not be used for any discriminatory purposes.

LIST is dedicated to maintaining an inclusive work environment and is an equal opportunity employer. We are committed to attracting, hiring, and retaining a diverse workforce. All applicants will be considered for employment without discrimination based on national origin, race, colour, gender, sexual orientation, gender identity, marital status, religion, age, or disability.

Applications will be continuously reviewed until the position is filled. An assessment committee will thoroughly evaluate applications, adhering to guidelines designed to ensure equal opportunities. The primary criteria for selection will be the alignment of the applicant's existing skills and expertise with the requirements mentioned above.