Finance Operations Analyst

ORGANISATION

INCERT is a center of expertise providing services and solutions based on knowledge and experience acquired in cryptography, Public Key Infrastructure (PKI), eTravel document, biometry and artificial intelligence.

Established since 2012, INCERT is a public agency owned by the State of Luxembourg and the Luxembourg Chamber of Commerce. INCERT also represents and defends Luxembourg’s national interests at European and international organizations.

Further information about INCERT can be found at www.incert.lu.

As we grow in complexity and scale, our lean but essential finance function needs reinforcement. We’re looking for a driven and detail-oriented Finance Operations Analyst as a permanent position to help keep our financial engine running efficiently and reliably — from processing daily transactions to helping improve our internal controls.

This role is ideal for someone who thrives in an entrepreneurial environment, is detail-oriented and actively engaged in daily execution, and is eager to contribute to the development of a finance function that supports strategic decision-making.

YOUR RESPONSIBILITIES

Your responsibilities contains but is not limited to:

• Monitor and manage the day-to-day flow of financial documents and data: incoming invoices, outgoing invoices, payment statuses, etc.
• Ensure timely recording, tracking, and reconciliation of supplier and client invoices in coordination with our accounting partner.
• Prepare and schedule payment batches through our banking platform.
• Keep track of client payments and initiate collection effort when past due.
• Maintain a clean and reliable record of financial operations through structured files and internal trackers (Excel and other tools).
• Support the month-end, year-end processes or other ad hoc requests by liaising with various stakeholders.
• Assist in building simple but robust reporting templates and dashboards for internal use (e.g. cash flow, spend by department).
• Participate in building financial analysis for the management
• Participate in the progressive structuring of our finance processes to ensure better traceability, control, and efficiency.
• Act as a key point of contact for internal teams when they need clarity or support related to finance operations.

YOUR PROFILE

Technical skills and education

• 1-2 years of relevant experience in finance operations, accounts payable/receivable, accounting, or financial administration.
• Good working knowledge of Excel (you love a clean, well-structured spreadsheet and are comfortable with formulas).
• Knowledge of basic accounting principles.
• Familiarity with banking platforms (Multiline) is a plus.
• Highly organised and rigorous; you can track dozens of moving parts without letting anything fall behind.
• Comfortable working in a fast-evolving environment with limited structure — and willing to help build that structure.
• Fluent in English (written and spoken); French is a plus.

What you’ll get

• A critical role in a nationally significant mission: defending Luxembourg’s digital infrastructure.
• The opportunity to co-design a modern finance function from the ground up.
• A flexible and friendly working environment
• Autonomy, ownership, and real impact from Day 1
• Training and development opportunities

Please note that a criminal record will be required as part of the final stage of our recruitment process.

We look forward to receiving your application and a letter explaining your interest in the position at the following email address: hrlux@incert.lu