Legal Personal Assistant in Banking & Finance

Tasks :

1. Your role will involve assisting the Banking & Finance practice by handling a wide range of administrative and organisational duties, as well as providing dedicated support to the Head of Knowledge. This includes managing incoming calls, coordinating schedules, and maintaining contact information.
2. You will take responsibility for preparing and updating legal and administrative documents, ensuring accurate formatting, revisions, and proper organisation of files, emails, and various supporting materials.
3. You will oversee all steps related to opening and maintaining client matters: gathering KYC documentation, liaising with clients, drafting onboarding and engagement communications, and supporting the billing process.
4. You will also conduct RCS queries whenever required.
5. You will coordinate logistical aspects for the team, such as planning meetings, arranging room bookings, and preparing travel itineraries.
6. You will ensure the follow-up of internal processes, including monitoring time entries and expense reports, and act as the main administrative point of contact for the unit.

Profile :

1. You bring a minimum of three years’ experience in a similar administrative or legal support function, ideally gained within a law firm or professional services environment.
2. You can express yourself confidently in English, French, and German, both in writing and orally.
3. You demonstrate strong interpersonal and drafting abilities, and you collaborate easily with colleagues across the team.
4. You are comfortable using digital tools and master the main Microsoft Office applications.
5. You work in an organised, proactive manner and are able to take initiative when needed.